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Supervisory Budget Analyst/Accounting Technician
Dar es Salaam-2022-036
Embassy Dar Es Salaam
Supervisory Budget Analyst/Accounting Technician
03/15/2022 – 03/22/2022
Vacancy Time Zone:
LE – 0405 9
Full-time – 40 hours per week
1 Vacancy in
Dar Es Salaam, TZ
• Open to the public
Who May Apply/Clarification From the Agency:
Current Employees of the Mission – This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM – All Agencies
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type Details:
Indefinite subject to successful completion of probationary period
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary: The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Supervisory Budget Analyst/Accounting Technician in the Financial Management Centre.
Relocation Expenses Reimbursed:
FINANCIAL PLANNING: 45% The incumbent supervises the budget work for allotments, independently formulating the annual and mid-year budget submissions. Budgets are submitted in format requirements in the various functional activities under each allotment. Provides advice on budget submission requirements, including historical performance financial projections and justification for requested resource levels. Analyzes past fiscal year funding levels to determine new fiscal requirements estimates costs for new program requirements. Analyzes recurring program costs and monitors non-recurring costs. Analyzes and tracks exchange rate gains and losses and is responsible for adjusting budgets to reflect dollar differences. This person prepares budgetary reports on above allotments as requested by post management and Washington.
Fully responsible for formulation of annual budgets for all post-held accounts and allotments. Incumbent uses appropriate software, cable instructions, and guidance from the current Mission Strategic Goals, Mission Resource Request, ICASS Handbook, Foreign Affairs Manual (FAM), and the Foreign Affairs Handbook (FAH), in addition to any institutional/historical data. When preparing these budgets, incumbent communicates with Senior Post Management and functional officers, as applicable, to obtain information on their anticipated requests/needs/ priorities and any other special issues having an impact on financial resources. In addition, incumbent analyzes post/economic trends, researches allowances for eligible employees, and projects estimated out-year cost implications due to documented anticipated wage/price increases, anticipated/approved changes in Embassy operations (e.g. mission growth), and unfunded priorities.
During the fiscal year, incumbent monitors proposed budgeted amounts against actual costs and monitors unanticipated spending trends. On a monthly basis or more frequently, prepares summary worksheets for all three allotments to keep other agency management officials abreast of their financial situation.
ACCOUNTING: 55% With collaboration of staff, the incumbent ensures that allotments provided by Washington are controlled and executed within funding limitations. Ensures that accurate and complete fiscal data is recorded on all funding requests. Ensures availability of funds, after analyzing and reviewing the Global Financial Services (GFS) accounting reports, COAST reports, and subsidiary accounting ledgers. This includes ensuring obligations exist prior to initiating payment and making adjustments to obligations after reviewing 60 and 62 reports. Monitors and analyzes apparent trends in obligations, in anticipation of reprogramming requirements. Proposes plans for minor reprogramming when deviations from original budget estimates are necessary because of significant changes in operating programs. Periodically reconciles accounting records and confirms the accuracy of obligations and expenditures against financial plans.
Incumbent ensures that each obligation is valid, accurate, complete, and in accordance with applicable laws and regulations and confirms that all applicable liquidations to these obligations remain legal and within the allotted amount. In so doing, the incumbents keeps in mind various laws, specifically the anti-deficiency law. Reconciles 60 and 62 reports routinely to ensure liquidations do not exceed obligations and that allotments are not exceeded in violation of the Anti-Deficiency Act. Develops and prepares official monthly, quarterly and annual reports by allotment and sub-object status using 60 and 62 reports to ensure funds are in balance with GFS accounting records. Takes corrective action immediately when errors are discovered. Periodically reconciles accounting records and confirms the accuracy of obligations and expenditures against financial plans.
On daily basis, incumbent monitors post-held accounts in COAST, and on a weekly basis, reconciles the 60 and 62 reports. On a monthly/quarterly basis, reviews all prior year and current year open unliquidated obligations to ensure they are still valid and thereby take necessary action.
Drafts all routine and FMO requested correspondence relating to various funding issues and also maintains files on appropriate advice of allotments, obligations, accounting regulations and guidance, and internal FMO policies and procedures. Ensures all applicable files are filed, controlled, and retired as in accordance with Department/other agency regulations.
Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.
Qualifications and Evaluations
Three years of progressively responsible experience in finance, budget, accounting, or auditing is required. At least one year of supervisory experience is required.
Education: Completion of a bachelor’s degree in accounting, finance, or business administration.
Language: Fluent (reading, speaking, and writing) in English is required and Fluent (reading, speaking, and writing) in Kiswahili is required. “This may be tested”
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
All applicants under consideration will be required to pass medical and security certifications.
Benefits: The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.
For the current COVID-19 Requirements please visit the following link.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.:
How to Apply:
To apply for this position, applicants MUST apply electronically via ERA.
For more information, visit this link https://tz.usembassy.gov/embassy/jobs/
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
• Completion of a bachelor’s degree in accounting, finance, or business administration – Certificate
• Proof of Citizenship
• National ID copy
• Other Document
• Other Document 2
Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted only via email.
Thank you for your application and your interest in working at the U.S. Mission in Tanzania.
The deadline for submitting the application is 22 March 2022.
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