Job Overview
Executive Assistant at SICPA
Dar es Salaam
SICPA
SICPA is a trusted global provider of security inks as well as secured identification, traceability and authentication solutions.
We are currently looking for an experienced Executive & Administrative Assistant with outstanding analytical and communication skills to join our organization. The Executive & Administrative Assistant will support the General Manager as well the Administration office.
EXECUTIVE & ADMINISTRATIVE ASSISTANT
ROLE
Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
Perform a variety of administrative and clerical tasks
Provide support to managers and employees, assist in daily office needs and manage SICPA’s general administrative activities
Arrange travel, and accommodation
Leadership
Participate with the Management team in developing a vision and strategic plan to guide the organisation
Identify, assess and inform Management team of internal and external corporate governance issues that affect the organisation
Facilitate internal communication (e.g. distribute information, create internal newsletters and schedule presentations)
Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; and initiating telecommunications.
Prepares reports by collecting and analysing information.
Represents the GM by attending meetings in the GM’s absence and speaking for the executive.
Maintains customer confidence and protects operations by keeping information confidential.
Operations Planning
Develop and implement operational plans for the General Manager and ensure that SICPA Management goals and objectives work towards the strategic direction of the organisation
Oversee the efficient and effective day-to-day operation of the General Manager
Work closely with the General Manager coordinating Annual Report/Budget Reports
Ensure the smooth running of the Management meetings and meeting with Government officials, including the following: co-ordination of meetings, assisting the GM with the preparation of agendas, papers and reports, presentations, attending meetings and ensuring minutes are written, ensuring follow-up on outstanding matters
Complete special projects assigned by the GM (produce high quality reports, presentations)
May lead projects or identify process improvements to enhance inefficiencies
Maintains GM’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
PROFILE
Although this area of work is open to all graduates, candidates with a Bachelor’s degree in accountancy and finance, business and management, and the law would be preferred
Excellent relationship builder; able to demonstrate a high level of tact, discretion and diplomacy with all internal and external stakeholders
Skilled in all aspects of planning and project management; Able to take an idea from concept to completion
Commercial awareness.
Resourceful, thorough and with an analytical approach
Assertiveness and ability to complete tasks without direct supervision
Good verbal and written communication skills.
Meticulous attention to detail and the ability to work well under pressure.
Discretion when handling confidential information
Maintain a diplomatic approach towards issues.
Confidence to provide support to high-profile company staff and board members.
Ability to work under high pressure and short deadlines
Excellent written and verbal communications skills
Demonstrated advanced proficiency in Excel; excellent skills in all other Microsoft Office modules (Power Point; Word; Outlook) and Adobe Acrobat
JOIN US!
Our success comes from our highly skilled and talented employees
Respectful entrepreneurship and a long-term vision are key for success
Our people contribute to a more secure world
Diversity at all levels of an organization is a strength
We offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating industry.
Your file will be handled with upmost confidentiality and discretion.
CLICK HERE TO APPLY
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