Finance and Administration Manager at Jane Goodall Institute

Kigoma

Jane Goodall Institute

A global community conservation organization that advances the vision and work of Dr. Jane Goodall

Background:

The Jane Goodall Institute Tanzania has been supporting a community-led, integrated conservation and development effort known as TACARE in Western Tanzania, since 1994. Through the years multiple donors have worked with JGI to forward conservation and development in this region. In September 2023, JGI-TZ expects to begin implementation of a 5 year, USAID funded effort, continuing and expanding work begun under the Landscape Conservation in Western Tanzania (LCWT) project. The project is designed to address the primary threats to natural forest cover and the chimpanzee population in the Gombe Masito Ugalla (GMU) landscape. It aims to protect chimpanzee populations and their habitat in western Tanzania while improving climate change adaptation, expanding use of family planning, improving livelihoods and agricultural practices, and ensuring improved gender equity and social inclusion.

Job Summary:

The Jane Goodall Institute Tanzania is searching for a Finance & Administration Manager to join a dynamic team of professionals responsible for the implementation of the program and the responsible stewardship of resources. The Finance & Administration Manager has the overall responsibility for ensuring accurate and timely financial and administrative support services are provided to the program team. S/he has overall supervisory responsibility for the finance team and the administration team, focusing on general ledger activity, daily posting process, payroll, accounts receivable and accounts payable, month-end closing process and financial report preparation.

Work involves the ability to manage a queue of priorities; responsibility for making independent decisions based upon knowledge of organization operations, policies, and procedures; and assigning and reviewing the work of support staff.

Essential Functions:

• Coordinate, including being able to perform, activities across the various accounting functions: payroll, accounts payable, accounts receivable and general accounting.
• Manage weekly accounts payable process under the direction of program leadership. Support Staff Accountant in payroll, monthly billing, and daily accounts receivable processes.
• Prepare and/or coordinate monthly reconciliation of general ledger accounts. Work with HQ accounting to report timely and accurate financial data.
• Facilitate “closing” of financial records on a monthly basis and in a timely manner.
• Support the leadership for the external annual audit process.
• Work closely with the Tanzania and HQ program and financial support teams.
• Review expenses to ensure that they have been recorded consistently and in accordance with JGI policies and procedures, generally accepted accounting procedures and USAID requirements.
• Ensure the collection of accurate and complete documentation to support accounting entries in accordance with established JGI policies and procedures and USAID requirements.
• Work closely with accounting staff to review accounting process and procedures, analyze and reconcile accounts and recommend controls to prevent errors and promote efficiency.
• Coordinate with the Grants Manager to assess the capacity of grant applicants and review requests for advances, liquidations, and support documentation.
• Provide high quality and proactive technical support to the program team including the review and interpreting financial results and making corrections in the G/L as identified.
• Ensures proper cash handling procedures, responsible for proper control of petty cash.
• Performs related duties as required.

Minimum Qualifications:

• A minimum of a bachelor’s degree (Master’s degree preferred) in Business Administration or Finance.
• At least five years of experience managing the financial and administrative aspects of donor-funded assistance programs of similar size, complexity and setting.
• Must be a Public Certified Accountant [CPA (T)], registered by NBAA
• Experience with and knowledge of USAID rules and regulations a must.
• Demonstrated experience in managing and supervising a team.
• Demonstrated experience in managing sub-grants including conducting risk assessments.
• Ability to communicate effectively in English, both verbally and in writing.
• Broad understanding of national laws, policies, and norms related to accounting and administration.
• Demonstrated experience in budgeting, human resources, procurement, and compliance issues.

Starting date: September 2023

Location: Kigoma, Tanzania. Occasional travel to the field required.

Application Procedure:

All applications should be submitted together with the most recent Curriculum Vitae (resume), copy of relevant academic certificates & transcripts, testimonials, three names of reputable referees, day-time telephone number or e-mail address, and should be send to the following e-mail address: recruitment@janegoodall.or.tz

The Jane Goodall Institute Tanzania with prospective funding from the United States Agency for International Development (USAID) is seeking to recruit a suitably qualified and competent Tanzanian to fill this position for the upcoming USAID funded project. All applications should be submitted along with the signed application letter and the most recent curriculum vitae(resume).

Only the shortlisted candidates will be contacted for interview.

Deadline: August, 08th 2023

Attention: The engagement of this position is contingent upon USAID Award.
JGI Tanzania is an equal opportunity employer and considers all applicants on the basis of merits without regard to tribal origin, religious belief, gender, disability and marital status.

QUALIFIED FEMALE APPLICANTS ARE HIGHLY ENCOURAGED TO APPLY.