Supply Supervisor (Property Management Unit Supervisor) at U.S. Embassy Dar es Salaam February, 2022

About

Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

All Interested Applicants / All Sources

Security Clearance Required:

Public Trust – Background Investigation

Appointment Type

Permanent

Appointment Type Details:

Indefinite subject to successful completion of probationary period

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary:

Summary: The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Supply Supervisor (Property Management Unit Supervisor) in the General Services Office Section.

Supervisory Position:

Yes

Relocation Expenses Reimbursed:

No

Travel Required:

Occasional Travel

Occasional Travel

Duties

BASIC FUNCTION OF POSITION

Under the supervision of the S/General Services Officer, incumbent has the responsibility for directing the entire property program of the US Mission, Dar es Salaam in receiving, storage and issuance of expendable supplies and non-expendable supplies.

14. 14. MAJOR DUTIES AND RESPONSIBILITIES % OF

Property Management Activities     80%

• • She/he directs the receipt, storage, and issuance of expendable supplies and non-expendable property, and the general operation of stockrooms and warehouses. Directs the maintenance of stock and property records, and records reflecting the household furnishings and equipment in the custody of American personnel to whom such property has been issued; determines the value of any damage done to the property.  Reconciles, or approves reconciliation of, stock or property records and inventory counts, and approves annotations of custody records to reflect condition.                                                                                              (Continues)

• • Determines need for and recommends re-upholstery and repair of furniture and replacement of carpets and drapes.  When this is determined to be other than “normal wear and tear” recommends direct billing of occupants. Also, determines when furniture and equipment should be retired and makes recommendations for retirement.

• • Incumbent is responsible for implementation of checks and balances to ensure that all post property is managed in accordance with FAM/FAH regulations and to ensure that “separation of duties” is maintained at all times. In cases where “separation of duties” cannot be maintained to an acceptable standard; incumbent is responsible to make sure that the Accountable Property Officer carries out the required “management reviews” as per 14 FAM.

• • Performs regular spot checks.

• • Performs regular announced and un-announced spot checks of supplies and property to ensure that the physical quantities match the theoretical or ILMS system values.

• •  Arranges for and directs sales of discarded or retired furniture. Activities for this include but not limited to: development of the sale specifications document, outlining major conditions applicable to the sale, arranging for security services to be provided, cashier services, publication of the event in newspapers, web page and others, ensuring that sale reports and revenue reports are accurate.

• •  Establishes reorder points for expendable supply items, recommends replacement of non-expendable property, office furniture, and other equipment for management approval, providing annual budget estimates for the replacement of these items, plus household furnishings, including carpets and drapes and upholstery coverings.

• • Consults with American personnel and their spouses about their furnishing needs and entitlements.  May supervise furniture repair and re-upholstery contracted operations. Liaises with USAID and CDC to meet their specific needs.

• • Approves correspondence and reports on property management matters.

Inspection of U.S. Officer residences  and special events   10%

• • She/he is required to inspect U.S. Officer residences prior to occupancy in order to determine the adequacy of the property provided for occupants use and prior to occupants departure to assess the condition of the furniture being returned to the mission.  Must be tactful, yet effective, in dealings with American personnel relative to household furnishings and equipment.

• • Participates in the planning and execution of special projects, such as mission official events and celebrations; 4^th of July, Christmas and other.

• • Carries out other related tasks as assigned by supervisor 10%

Qualifications and Evaluations

Requirements:

Experience: Five years of property and warehouse management experience, of which 3 years should be of supervisory experience required.

 

Education Requirements:

Education: Bachelors degree in warehousing, business, or logistics is required.

Evaluations:

Language: Fluent (reading, speaking, and writing) in English is required and Fluent (reading, speaking, and writing) in Kiswahili is required. “This may be tested” 

 

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

How to Apply

How to Apply:

How to Apply:

To apply for this position, applicants MUST apply electronically via ERA.

For more information, visit this link https://tz.usembassy.gov/embassy/jobs/

Required Documents:

To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:
• Bachelors degree in warehousing, business, or logistics is required.
• Driver’s License
• Proof of Citizenship
• Other Document – National ID Copy
• Other Document 2

Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

Next Steps:

What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted only via email.

Thank you for your application and your interest in working at the U.S. Mission in Tanzania.